Do you ever have one of those days where there’s a mountain of tasks in front of you … and before you can even dive in, you’re overcome by a sense of overwhelm … and sometimes panic?
You just want to pull the covers over your head and give up before you even get out of bed.
That happened to me the other day … so I totally get it.
The truth is … I have those days too … and I’m an efficiency business coach!
I help my clients manage their workload, and automate and delegate tasks off their plate.
So, you’re not alone … in fact, no one is immune to an overwhelming TO DO list.
In this video, I’m going to walk you through how I coached myself through managing that mountain of tasks … and this is the same technique I use to coach my clients when they come to me with this exact same challenge.
First, look at the big mountain of tasks in front of you and break it down into chunks.
Sometimes when you have a lot of small tasks … they add up and form something bigger than they actually are … and it seems like you have waaaaay too much work to do!
Once you break those tasks down item by item … you’ll be surprised at the difference it makes.
And all of sudden … you can breath again!
Now, you’re going to dissect each one … so they lose their power.
It comes down to asking yourself these three simple questions …
Question 1: When is it due?
The first thing you’re going to do is assign a date to the task. Remember, this is the drop-dead deadline for the task … not a date that is ideal or a time you’d like it to be done.
Question 2: How much energy is needed?
Is it a task that doesn’t require a lot of your focus and brain power? Or is it something really strategic and requires 100% of your focus and energy?
Assign an energy level to each task as either High or Low … and write it beside the task.
Question 3: How much time will it take?
Remember, work expands to fit the amount of time you give it … so be ruthless.
Most tasks don’t take as much time as you think … so if you believe something will take an hour, I challenge you to give yourself 30 minutes instead.
Prioritizing is the key to getting the important work done.
Now that you’ve dissected each of the tasks and can see them for what they really are … it’s time to focus on the tasks that are due, either today or this week.
Those are the things you must work on first.
Review the time you’ve given to accomplish each task.
If you have a bunch of tasks that will only take 5 to 15 minutes … those tiny tasks and you can get those done first.
Checking these tiny tasks off your TO DO list will give you a sense of accomplishment and kick start your productivity mojo.
The tasks that require your full-on focus are the ones you’ll do in the morning when you’re at your peak productivity.
And that’s how it’s done.
Your next step.
Take a look at your TO DO list and ask yourself these three questions. Next thing you know, that overwhelming mountain will become something you can easily conquer!