There’s a new kid on the productivity block … and it’s here to kick multitasking to the curb. In this post, I’ll tell you how to stop multitasking and start batch tasking.
If you’re feeling like you’re being buried by your workload and are looking for an escape hatch, pay close attention.
This productivity technique is called batch tasking and it’s way more powerful than multitasking.
Multitasking is sneaky because it convinces you that you’re getting a lot of work done. Many people brag about being masters of multitasking.
The truth is multitasking is a productivity killer and actually slows your workflow down considerably.
With batch tasking you’re working on the same type of task for a specific period of time until completion.
More importantly, you’re using the same type of thinking, creative juices and action steps to get your work done. You’re in the flow and your focus and concentration are being used at maximum capacity.
For example, I have a client who reserves the first Monday of each month to research, write and schedule all his social media content for the month ahead. In my case, I reserve Thursdays to work on all things related to business development.
Why is batch tasking so powerful?
Unlike multitasking, batch tasking optimizes your productivity because your brain doesn’t have to switch between different thinking patterns, and therefore you get more done in less time.
In this video I’ll show you how you can easily and effectively get more accomplished with less stress by using batch tasking in your workflow.
Step 1: Group like tasks together
Take inventory of all the tasks you have to get done. Scan your TO DO list and pinpoint those that are similar. Group these together and instantly you have tasks that can be batched.
Some ideas to get you started include tasks related to:
- email management
- phone calls
- recording videos
Step 2: Block time in your calendar + protect it
Schedule blocks of time to do your batch tasks. It can be an hour, a day or a few days. Reserve as much time as you think necessary to accomplish the task(s). The important thing to remember is you must protect that time. It’s easy to block time, it’s not always so easy to make sure nothing gets scheduled over it.
Step 3: Disconnect
When you’re ready to sit down to work, make sure to turn off all notifications and distractions. I often suggest to my clients that they go somewhere where they won’t be disturbed, such as the library, a coffee shop or a boardroom. Make it really difficult for people to find and interrupt you.
Your next step
Now you know how to stop multitasking and understand the power of batch tasking. Your next step is to simply start with Step 1. You’ll be surprised at how many tasks you can group together and power through to completion..